Real Estate Virtual Assistant

Your Business,
Elevated.

Transaction Coordination & Social Media Management

I help US-based real estate agents close more deals, stay organized, and build a brand that attracts clients — without adding to your to-do list.

Work With Me See Results
Joymei · Real Estate VA · 6+ Years
6+
Years Experience
50+
Transactions Supported
$15–25
Per Hour

About Me

Not Just a VA.
A Growth Partner.

Hi, I'm Joymei — a Real Estate Executive Assistant, Transaction Coordinator, and Social Media Manager with over 6 years of experience supporting busy professionals.

I specialize in taking the operational weight off real estate agents so you can focus on what you do best: building relationships and closing deals.

From managing transactions contract to close to creating Instagram content that generates real leads, I bring structure, strategy, and consistency to your business — at every level.

Think of me as the systems-driven, detail-obsessed partner your business has been missing.

🏠
Transaction Coordination
Contract to close, timeline tracking, lender & title coordination
📱
Social Media Management
Reels, posts, captions, scheduling, engagement strategy
🗂️
CRM Management
Lead tracking, follow-up systems, database organization
✉️
Client Communication
Timely updates, professional emails, client experience management
📧
Email Newsletters
Market updates, listing announcements, nurture campaigns
📊
Lead Management
Pipeline organization, follow-up cadences, conversion tracking
What I Offer

Services

Done-For-You Support
That Actually Moves the Needle

01
Core Service
Transaction Coordination
  • Full contract-to-close management for buyers & sellers
  • Timeline tracking with milestone alerts & deadline management
  • Coordination with lenders, title companies, inspectors & agents
  • Document collection, review & secure digital organization
  • Consistent client updates throughout the transaction process
  • Contingency removal tracking & compliance checklist management
  • Post-close file archiving & follow-up systems
From $15/hr or Per-Transaction Pricing
02
Core Service
Social Media Management
  • Monthly content calendar creation & strategy
  • Reel concepts, scripting & editing (listing tours, tips, market updates)
  • Graphic design for posts, stories & carousels
  • SEO-optimized captions designed to generate leads & engagement
  • Hashtag research & scheduling (Instagram, Facebook, LinkedIn)
  • Branding consistency across all platforms
  • Monthly engagement reports & performance review
From $18/hr or Monthly Package Pricing
03
Add-On
CRM & Database Management
  • CRM setup & organization (Follow Up Boss, KVCore, HubSpot)
  • Lead tagging, pipeline management & follow-up sequences
  • Contact database clean-up & segmentation
  • Automated workflow setup & maintenance
  • Weekly lead activity reports
From $15/hr
04
Add-On
Email & Newsletter Campaigns
  • Monthly market update newsletters
  • Listing announcement emails
  • Buyer & seller nurture sequences
  • Past client check-in campaigns
  • Open house & event promotional emails
From $20/hr

Case Study

Real Results for a Real Agent

Horizon Realty Group
Phoenix, Arizona · Residential Resale
Client: Marcus J. Caldwell
Top-producing residential agent with 8 years in the Phoenix market. Consistent $4M+ annual volume but overwhelmed by administrative backlog. Needed help scaling without hiring full-time staff.
30%
Faster Avg. Close Time
3×
Instagram Engagement
12
Transactions Managed
850+
New Followers in 60 Days
The Challenge
A Busy Agent Stretched Too Thin
Marcus was closing 3–4 deals a month but spending hours managing paperwork, chasing documents from lenders, and missing follow-up windows with past clients. His Instagram hadn't been updated in 3 weeks, and his CRM was full of untagged leads with no follow-up cadence. He was leaving money on the table — not from lack of skill, but from lack of support.
What I Did
Full Support, Contract to Close & Beyond
1
CRM Audit & Rebuild
Cleaned and tagged 300+ contacts in Follow Up Boss. Built automated follow-up sequences for new leads, under-contract clients, and past buyers.
2
Transaction Coordination (12 Files)
Took over full TC duties: deadline tracking, lender coordination, title communication, client update emails, and document organization from contract through closing.
3
Social Media Content Strategy
Built a 30-day content calendar. Created 12 branded posts, 4 Reels (listing tours + market tips), and wrote captions with local hashtag strategies targeting Phoenix buyers.
4
Email Newsletter Campaign
Launched a monthly market update newsletter to 280 past clients and leads. Open rate hit 38% in the first send — above industry average.
5
Ongoing Weekly Reports
Delivered weekly summaries covering transaction status, social performance, and lead pipeline activity. Marcus always knew exactly where every deal stood.

"Joymei completely transformed how I run my business. I used to spend Sunday nights drowning in emails. Now I just focus on clients. My transactions close smoother, my Instagram actually looks professional, and I've gotten two referrals from people who found me online."

— Marcus J. Caldwell · Horizon Realty Group · Phoenix, AZ

Portfolio Samples

The Work, Up Close

Instagram Post · Market Update
Just Sold — Above Asking
Branded listing announcement with clean layout, property stats, and a strategic caption driving DM inquiries.
🏠 JUST SOLD — $485,000 | 4 bed · 2.5 bath
Multiple offers. Closed 7 days early.

Thinking of selling in the Phoenix area? Your home could be next.
📩 DM me to find out what your home is worth.

#PhoenixRealEstate #JustSold #HomeSeller #ListWithUs
Instagram Reel · Concept
"5 Things Buyers Get Wrong"
Educational Reel script with hook, 5 rapid-fire tips, and a clear CTA. Designed to save & share.
Hook (0–3 sec): "You're about to lose the house — here's why."

Points: Skipping pre-approval · Lowballing in a hot market · Ignoring inspection red flags · Forgetting closing costs · Not having a buyer's agent

CTA: "Follow for weekly real estate tips."
Transaction Checklist
Contract-to-Close Workflow
Structured milestone tracker used across all managed files to ensure zero missed deadlines.
  • Executed contract received & filed
  • Earnest money deadline confirmed
  • Inspection scheduled & report received
  • Appraisal ordered & completed
  • Lender CTC confirmed
  • Final walkthrough scheduled
  • Closing confirmed with title
  • Post-close follow-up sent to client
CRM Dashboard Setup
Lead Pipeline Organization
Structured CRM view with contact stages, follow-up tags, and automated sequence triggers.
  • New Lead → Day 1 email + call task
  • Warm Lead → 3-touch follow-up series
  • Under Contract → TC handoff + updates
  • Closed → 30/90/365-day check-in
  • Referral Source tagged & tracked
Newsletter · Sample
Monthly Market Update Email
Clean, branded newsletter sent to past clients & leads with local market stats and a value-added CTA.
Subject: Phoenix Market Update — What's Happening This Month

Hey [First Name], here's what's trending in your neighborhood this month…
· Avg. list price: $487K (↑ 3.2%)
· Days on market: 18 (down from 26)
· Seller's market continues in 85254, 85259

Thinking of making a move? Reply to this email — I'd love to chat.
Instagram Carousel · Concept
"Is Now a Good Time to Buy?"
7-slide educational carousel addressing buyer objections, designed to generate saves and DMs.
Slide 1: "Stop waiting for the 'perfect' market." (Hook)
Slides 2–6: Data-backed answers to the top 5 buyer concerns
Slide 7: "Ready to talk numbers? DM me 'READY'."
How I Work

My Process

Seamless from
Day One to Done.

01
Discovery Call
We talk through your business, biggest pain points, current tools, and goals. No commitment, just clarity.
02
System Setup
I audit your existing workflows, set up shared folders, access credentials, and build the systems we'll work from.
03
Execution
I begin managing transactions, content, and communications. You get daily/weekly check-ins based on your preference.
04
Weekly Updates
A clear summary of everything completed, in progress, and upcoming. You're always informed — never in the dark.
05
Optimization
Monthly reviews to refine what's working, drop what isn't, and scale our collaboration as your business grows.
⚡
Most clients are fully onboarded within 48–72 hours. I work async-first but am available for live check-ins during US business hours. All files are organized in shared Google Drive or your preferred platform. Zero learning curve for you.

Ready to Scale?

Let's Grow Your
Real Estate Business.

You focus on closing deals. I'll handle the rest — from contracts to content. Let's talk about what your business needs most right now.

Send Me a Message View LinkedIn Profile
Email va.joymei@gmail.com
LinkedIn joy-edeline
WhatsApp +63 917 137 0017
Rate $15–$25 / hour